Office Assistant Jobs in Casselberry, FL at City of Casselberry

Title: Office Assistant

Company: City of Casselberry

Location: Casselberry, FL

General Description The Office Assistant is responsible for performing clerical and administrative support for the Recreation Division for the City of Casselberry. The Office Assistant performs work that is routine and well covered by existing policies, procedures or instructions. Examples of Essential Functions Provides clerical and administrative support for the Recreation division. (95%)

Coordinates departmental activities with Recreation Programs and Events Supervisor, and Recreation Staff assuring that all information is disseminated as may be appropriate.

Researches, collects, and prepares data for records and reports; maintains expenditures records for department in recreation management software system.

Reviews with attention to detail, a variety of data for accuracy, completeness, and conformance to established standards and procedures.

Composes correspondence and other documents. Takes dictation and transcribes letters, reports, statements, memoranda and all other material promptly and accurately.

Maintains Recreation Center’s calendar, screens callers and provides quality customer service to callers and visitors.

Manages facility meetings and rentals through CivicRec.

Collects fees and processes revenue received in the form of checks, cash and credit cards; including the account identification for accounting purposes. Processes online registration on CivicRec.

Responds timely to customer requests and inquiries.

Assists with special events for the seniors and seeks sponsorships to offset costs.

Collaborates with the Finance Department to ensure compliance with all financial policies as related to job responsibilities. Additional Duties and Responsibilities (5%)

Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.

Follows safe working practices and has a working knowledge of safety practices and procedures.

Assists in the coordination and implementation of large scales programs and events for a variety of groups.

Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.

Adheres to laws, regulations and policies of the City and of the assigned department. Follows instructions provided by supervisor, Department Director or their designee.

Participates in department meetings, staff meetings and other related activities.

Maintains, preserves, retains and disposes of public records according to FS Chapter 119. Emergency Management Role

Participates as a member of the City staff as required to take action in the event of an emergency.

Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee. (These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as assigned.) Typical Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Training: A High School Diploma or G.E.D. is required.

Experience: A minimum of (1) year experience in special events, recreation or related field is required. A comparable combination of education and experience …

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